Terms and Conditions
I consent to provide the below Releases via the Fun-Fair-Positive Soccer ('FFPS') on-line website. I understand that I may view these Releases at any time at www.ffps.org 'My Account' after I complete the sign up and that I may request a copy of the Releases in written form at any time, free of charge, by contacting the FFPS Director of Administration, Kathlyn Wood, at 713-898-3877 or email@example.com
Acknowledgement and Consent / Release
(a) I agree that I will abide by all FFPS rules and policies as published in FFPS 'Parent Info' (on-line, paper form, or phone-in) and FFPS 'Parent Manual' (provided by the coach) and any consequences for violation of such;
(b) FFPS may utilize soccer photographs, including those on FFPS 'Team Websites', of the named individual(s) and I hereby waive all rights to the photographs and compensation
(c) I understand that FFPS will assemble teams based on a balancing system by ability primarily and area, gender, and friends are secondarily;
(d) I understand that if my child’s coach does not contact me by the FFPS published latest date to obtain my child’s Team Roster, I am obligated to contact FFPS Hotline at 1-800-828-PLAY (7529) or go to www.ffps.org 'My Account' to locate and contact my child's coach;
(e) I understand that my child(ren)’s date of birth(s) must be accurate and intentional misrepresentation could result in removal of my child(ren) without a refund;
(f) I understand that I and all my family members must behave in an appropriate manner in all communications with any FFPS appointed volunteers or FFPS staff;
(g) I understand that I and my family members are expected to provide positive behavior at all FFPS functions and are not permitted to give game strategy or instructions at games to players or confront a coach or another parent at any FFPS function so as to disrupt it in any way. Violations of FFPS policies or inappropriate conduct may result in suspension or removal of the adult and / or player;
(h) I understand that I must follow all behavior policies at games and practices. I will always be a positive fan by using positive parenting at all games (e.g., go…., good…., great…., nice…..;
(i) I understand that to ensure a positive experience 'for all the kids' I agree to the following:
(i) No rude, inappropriate, foul language, violent, or disrespectful behavior towards anyone in FFPS.
(ii) No coach strategy or 'How to Play' instructions to the players allowed, discussion of 'concerns' with any coach or parent during the game (only to your own coach), or yelling loudly.
(iii) No dogs, tent, bikes, standing behind goal, illegal parking or driving, and help pick up any trash to ensure a safe clean event.
(iv) No smoking, drugs, or alcohol.
(v) Following any further FFPS Policies/Procedures provided by your coach.
(vi) Shin pads and proper soccer attire must be worn at all times when playing. No earrings, objects in the hair, bracelets, necklaces, or any jewelry or watches are allowed.
(viii) Always use positive comments and encourage the players. Must say positive words like 'Go..., Good..., Great..., Nice...' before you say anything else.
(ix) To not exhibit derogatory or disruptive behavior. If it occurs from others I will only attempt to stop it by walking away with no further discussions or actions. If that fails to go home and contact FFPS immediately at 800-828-7529 x911.
Any violation of FFPS Policies or conduct of an inappropriate manner mentioned above toward any staff, Head Volunteer, Coach, player, or another parent, FFPS may require a fine be imposed and proceeds to be provided to the FFPS Scholarship Fund of up to $100 payable the next season played or FFPS may require that person to be removed and without a refund.
(j) I understand that I may request a friend by following FFPS Procedures and Policies located at www.ffps.org 'parent Info' and that my request is not guaranteed and can be denied at anytime;
(k) If I choose to not participate for named individual(s) for any reason, and I am paid in full, the refund is $75 by the 1st game for any reason. If I am using an FFPS Payment Plan, the refund for the '2 payment plan' if one payment has been made is $37.50 or $50.00 if two payments have been made by the 1st game for any reason. The refund for the '3 payment plan' is $25.00 if one payment has been made or $50.00 if two payments made by the 1st game for any reason. The refund for the '4 payment plan' is $18.75 if one payment made or $37.50 if two payments made and $56.25 if 3 payments made by the 1st game for any reason. Refunds must be requested by me before the first game at www.ffps.org/refund or by calling 1-800-828-PLAY (7529) Ext. 917. I understand that there are no full refunds if prior to team assignments, practice or game conflicts, or any delays in communicating with my coach. If my coach does not contact me by the 'latest coach call date' as I am obligated to call FFPS Hotline at 1-800-828-PLAY (7529) to locate my coach for my child. When an area is under a Presidential Disaster Declaration refund requests will be accepted but not considered until FFPS’s financial viability is determined. We would appreciate your understanding when this occurs.
(l) If my team does not obtain a Business Sponsor for $340, I agree to pay a sponsor fee of $35 per named individual player(s) due Picture Day (mid-season);
(m) I understand that with regards to my personal information:
(i) My personal information provided to FFPS will never be given to any 3rd party, such as a business, vendor, or person and can only be used by FFPS to inform me of FFPS approved functions unless you consent otherwise. FFPS will never sell or profit from your information. You may request removal of any personal information to FFPS Director of Administration at 1-800-828-PLAY (7529) or firstname.lastname@example.org at anytime;
(ii) FFPS collects personal information at sign up and in Volunteer Forms for FFPS internal purposes, including contact purposes, team balancing and formation. FFPS provides the information to all parent/guardians of their team as the 'Parent Copy' to include Coach and Team Manager Name (first and last name) and home, work, and cell phone numbers and email address, and, all Parent/Guardians Names (first and last name) and their relationship to the player, work and cell phone numbers, email address, and, Player name (first and last name), home phone number, and gender. FFPS provides the information to the Coach only as the 'Coach Copy' to include Coach and Team Manager Name (first and last name) and home, work, and cell phone numbers, email address, and, all Parent/Guardians Names (first and last name) and their relationship to the player, street address, city, zip code, work and cell phone numbers, email address, and, emergency contact and phone number, volunteer selections, and, player name (first and last name), date of birth, home phone number, school, and gender, and, any special need/consideration information. All parents, Coaches and Team Managers may only use that information for FFPS purposes. If anyone is caught misusing this information or using for any purpose other than FFPS purposes, they will be subject to FFPS discipline, including the possibility of total separation from FFPS.
(n) I understand that FFPS secures and protects all information transmitted over the Internet through the use of encryption. Transfer of secure, personal information is always encrypted. All transactions that contain personal information use SSL encryption with 'Secure Web Server Certificates'. FFPS only requests or displays parent information through forms located on our secure web servers;
(o) I understand that FFPS’s continued efforts to protect the children requires that FFPS perform a background check prior to each season of play on any coach, staff, vendors, or those FFPS deems it is in the interest of the children's safety. If I am denied a position in FFPS due to this background check, FFPS will notify me in writing in 10 days and I may request a copy of my background check. I may appeal the decision within 30 days;
(p) I understand that FFPS uses a 3rd party vendor when a background check is required and since it is a national search it is required that FFPS obtain and provide a Social Security Number (SSN) to ensure the identity is correct as duplicate names can arise with such a large population being searched. In addition to the above security protection (see 'Security Policy' above), FFPS places another level of security on SSN and FFPS will never show the SSN to anyone, in any format, including the person who provided it. The only FFPS persons allowed to access the SSN, if needed, are the FFPS Director of Administration and FFPS Background Screen Administrator who is appointed and monitored by the FFPS Executive Director.
(q) I understand that FFPS also obtains Drivers License No. (or State Id no.) for the purpose of identification of adults at FFPS events and I agree to provide the correct Drivers License No. (or State Id. No.) and the correct state of my Drivers License (or State Id.) to FFPS and when asked to do so by a FFPS Official I agree to provide the correct Drivers License card (or State Id Card). Refusal to do so or provide incorrect information intentionally could result in removal from FFPS without a refund.
(r) FFPS will discard all personal information, SSN and Drivers License (or State Id. No.) at the child's 20th birthday at the latest and will notify you if this will change due to any program FFPS might have at that time that it would be needed in, like an adult soccer league or alumni program. I understand I may have my information discarded at anytime by contacting the FFPS Director of Administration at 1-800-828-PLAY (7529) or email@example.com;
(s) I understand that FFPS will communicate upcoming events and sign up reminders via email, phone, and mail. FFPS will send at times, my User Id. No. and Password to remind me to use them so to ensure all past information is available to assist in balancing teams. FFPS therefore recommends that I use a password that is unique, not one I might use for my bank, etc. If I would like to opt out of emails, mail, or phone communications I can do so in those communications as there is an opt out selection or link, or contact FFPS Director of Administration at 1-800-828-PLAY (7529) or firstname.lastname@example.org.
(t) I understand that FFPS balances teams using criteria established by FFPS and once my child is placed on a team by FFPS that I may request to move to another team. I understand that I may only make this request at www.ffps.org 'My Account', 'Swap Players'. I understand that it may be difficult to do move to another team as the teams ay be full and it may violate the FFPS Balance Team rules. All attempts by the FFPS's online 'Swap Players' are final. FFPS has the right to deny or change any request at anytime.
(u) I understand that if I am asked and agree to Volunteer to Coach that I will:
(i) Follow all the training provided and follow and enforce all FFPS Polices and Procedures provided in the FFPS Manuals, Rule Books, and Packets.
(ii) If I decide to use the FFPS Website, and if I allow pictures to be shared that I will only approve pictures to be viewed that are wholesome and that are of a family type pictures meant for young children to view.
(iii) Be respectful of others.
(iv) Follow 'FFPS Substitution System' to ensure fairness.
(v) Not allow myself or others to exhibit derogatory or disruptive behavior at any FFPS event and if it occurs that I will either walk away with no further discussions or actions. If that fails, to end the event and ask everyone to go home and to contact FFPS immediately at 800-828-7529 x911.
(vi) To ensure all players wear safe and appropriate soccer attire and shin pads while playing at all times. To ensure that no earrings, objects in the hair, bracelets, necklaces, or any jewelry or watches are allowed.
(vii) Not write down or say the score or standings at anytime. The players may do so.
(viii) Only cancel games if due to poor weather or less than 8 players between both teams and ensure that all games are played.
(ix) Only allow players to play in games that are on the FFPS Official Team Roster. The only exception is if missing players. Any players added must be approved by the opposing coach. For exceptions procedures see the 'FFPS Coach Policies'.
(x) Ensure the 'Medical Authorization' forms are received on every player and kept in your possession or if not attending a person you appoint at every FFPS event.
(xi) Review and follow the 'FFPS Child Abuse Section' contained in the FFPS Packet.
(xii) Obtain all training required.
(xiii) To ensure that a Team Sponsor (Business ($340 per team) or Parent ($35 per player) is obtained and all monies collected timely and to ensure if FFPS Picture Vendor is used that all forms and money is collected timely and accurately and to ensure that all parents receive their trophy and pictures and the sponsor their plaque and timely.
(xiv) To ensure all player's parents or guardians are contacted as soon as Rosters are available to you from FFPS or at the latest by the FFPS published date.
(xv) Always use positive comments and encourage the players. Must say positive words like Go..., Good..., Great..., Nice... before you say anything else.
(xvi) Not use 'How to Play' instructions at games. Only correct players in a positive way, like 'kick the ball, not the shins'. No derogatory or negative language is allowed.
(xvii) Submit to a criminal background check and provide the information needed when requested to do so timely and accurately. See above sections for more information on background checks.
(v) I understand that if I am asked and agree to Volunteer to be a Team Manager that I will follow all the duties outlined in the 'FFPS Team Manager Duties' Packet. See your Coach for this.
(w) I understand that FFPS Coaches or Assistant Coaches or Team Managers or any FFPS Volunteer so designated as such by the FFPS team or by FFPS are not permitted to use social media as a representative of FFPS.
(x) I understand that FFPS does not discriminate on the basis of religion in any of its activities and coaches, assistant coaches, or anyone acting as the coach are not authorized to conduct religious activities during and FFPS events.
(y) I understand that $100,000 accidental insurance is included with registration and has a $100 deductible. It is secondary coverage so it pays after your coverage unless you do not have insurance. For claims or information call Jack Hendrie at 800-828-PLAY(7529) ext 911 within 48 hours of an accident to obtain forms and for verification of the incident. All claims must be sent to FFPS within one year.
(z) I understand that FFPS registration fees are expected to be paid in full and that any discounts publicized for the 3rd, 4th, 5th child or more, cannot be combined with a league based promotion or discount.
Release of Liability
IN CONSIDERATION OF ___|CHILD_NAME|____, my minor child(ren)/ward(s), being allowed to participate in any way in Fun-Fair-Positive Soccer and any related events and activities, the undersigned acknowledges, appreciates, and agrees that:
(a) The risk of injury to my child from the activities involved in these programs is significant, including the potential for permanent disability and death, and while particular rules, equipment, and personal discipline may reduce this risk, the risk of serious injury does exist; and
(b) FOR MYSELF, SPOUSE, AND CHILD, I KNOWINGLY AND FREELY ASSUME ALL SUCH RISKS, both known and unknown, EVEN IF ARISING FROM THE NEGLIGENCE OF THE RELEASEE or others, and assume full responsibility for my child’s participation; and
(c) I willingly agree to comply with program’s stated and customary terms and conditions for participation. If I observe any unusual significant concern in my child’s readiness for participation and/or in the program itself, I will remove my child from the participation and bring such attention of the nearest official immediately; and
(d) I myself, my spouse, my child and on behalf of my/our heirs, assigns, personal representatives and next of kin, HEREBY RELEASE the other participants, sponsoring agencies, sponsors, advertisers, and if applicable, owners and lessors of the premises used to conduct the event (Releases), WITH RESPECT TO ANY AND ALL INJURY, DISABILITY, DEATH, or loss or damage to person or property incident to my child’s involvement or participation in these programs, WHETHER ARISING FROM THE NEGLIGENCE OF THE RELEASEE OR OTHERWISE, to the fullest extent permitted by law; and
(e) I, for myself, my spouse, my child and on behalf of my/our heirs, assigns, personal representatives and next of kin, HEREBY INDEMNIFY AND HOLD HARMLESS all the above Releases from any and all liabilities incident to my involvement or participation in these programs, EVEN IF ARISING FROM THEIR NEGLIGENCE, to the fullest extent permitted by law; and
(f) I, for myself, my spouse, my child and on behalf of my/our heirs, assigns, personal representatives and next of kin, such participant’s likeness may be photographed or videotaped and that such image may be published in an outlet used for any reason. I understand that any photographs or video used on FFPS's 'Team Website' owned and developed by FFPS only will allow the Coach to approve all pictures available to be viewed by our us prior to our viewing and that I will assume all risk in allowing my child to view these pictures on the 'FFPS Team Website'; and
(g) I, for myself, my spouse, my child and on behalf of my/our heirs, assigns, personal representatives and next of kin, understand it is common for pictures and video to be taken and shared by authorized persons to be placed on FFPS’s Team Website and FFPS reserves the right to make available these pictures to authorized users and in its activities. And pictures provided to a FFPS 'Team Website' can be used by FFPS in any media it chooses and without identifying your child. If you would like to have a picture removed from the team website or any FFPS publicity media you should contact an FFPS Staff person. If you have any further concerns please contact an FFPS Administrative Staff person. All FFPS contact information is located at www.ffps.org 'contact us' 'FFPS Administrative Staff'; and
(h) I further release all officials, volunteers, or professional personnel from any claim whatsoever on account of first aid, treatment, or service rendered during participation in this activity.
I HAVE READ THIS RELEASE OF LIABILITY AND ASSUMPTION OF RISK AGREEMENT, FULLY UNDERSTAND ITS TERMS, UNDERSTAND THAT I HAVE GIVEN UP SUBSTANTIAL RIGHTS BY SIGNING IT, AND SIGN IT FREELY AND VOLUNTARILY WITHOUT ANY INDUCEMENT.
Consent and Release of Personal Information
I authorize and give consent to Fun-Fair-Positive Soccer to obtain my personal information under the conditions stated below.
I understand that this includes use of the FFPS.org public web site. We only collect information via anonymous cookies. This data is anonymous and exclusively meant for statistical treatment.
I understand that this includes, but is not limited to criminal background records/information; criminal background checks, coaching experience, personal references, and addresses.
I understand that personal information can ONLY be obtained if I decide to coach or decide to accept a Fun-Fair-Positive Soccer, volunteer or staff position that Fun-Fair-Positive Soccer feels it is in the interest of the children's safety.
I understand and authorize such background check only if I provide my Social Security Number (SSN) when requested.
I authorize this information to be obtained via the Fun-Fair-Positive Soccer website internet connection in connection with my volunteer position.
I understand that my position is contingent upon adverse information about my background or character not being uncovered upon the performance of the above referenced checks.
I understand that regardless of my prior volunteer activities on behalf of Fun-Fair-Positive Soccer, that Fun-Fair-Positive Soccer is not required to allow my continued participation.
I understand that if I am denied a position in Fun-Fair-Positive Soccer, due to the background check, Fun-Fair-Positive Soccer must notify me within 10 days in writing and I may request a free copy of the background check. I may also appeal the decision within 30 days.
I agree to hold harmless and indemnify from liability Fun-Fair-Positive Soccer and its directors, officers, employees, and volunteers from all liability arising out of the use of the information that is uncovered in the above referenced checks.
This agreement shall be effective for one full year from the date it is submitted.